Details
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Story
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Resolution: Duplicate
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Major
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None
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Data Standard v2.0
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None
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None
Description
Michigan Extensions
MI created a new domain entity Educational Entity Master (EEM) to capture additional Ed Org details from MI's EEM system. A subset of these new elements included the Contact sub-entity. EEM ties back to an Education Organization through an Ed-Org reference.
Note that staff reference is the only required piece of info on the contact entity, and many of the elements on the EEM contact seem redundant, however, this model was designed to allow flexibility for how contact info is tracked. The info associated with the Staff member may not be ed-org specific. You would normally look for EdOrg specific data within an assignment or employment record, however there are scenarios where staff ed org assignment or employment records are not applicable (e.g. - you might want the contact person to be an admin at the district who is not directly assigned to the School).
Contact.ElectronicMailAddress might capture an institution's general email address such as "info@abcschool.org"
| Entity | Element | Description |
|---|---|---|
| EEM\Contact\ | N/A | Educational Entity Master admin contact. |
| ElectronicMailAddress | The electronic mail (e-mail) of the EEM Contact. | |
| FaxNumber | The EEM Contact's fax number. | |
| FaxNumberExt | Extension of the EEM Contact's fax number. | |
| FirstName | A name given to an individual at birth, baptism, or during another naming ceremony, or through legal change. | |
| GenerationCodeSuffix | An appendage, if any, used to denote an individual's generation in his family (e.g., Jr., Sr., III). | |
| IsLeadAdministrator | 1= Yes / 0 = No | |
| LastSurname | The name borne in common by members of a family. | |
| MailingAddresEffectiveDate | The first date the EEM Contact's mailing address is valid. | |
| MailingAddressApartmentRoomSuiteNumber | The apartment, room, or suite number of the EEM Contact's mailing address. | |
| MailingAddressCity | The name of the city in which the EEM Contact's mailing address is located. | |
| MailingAddressExpirationDate | The last date the EEM Contact's mailing address is valid. | |
| MailingAddressPostalCode | The five or nine digit zip code of the EEM Contact's mailing address. | |
| MailingAddressStateAbbreviation | The abbreviation for the state (within the United States) or outlying area in which the EEM Contact's mailing address is located. | |
| MailingAddressStreetNumberName | The street number and street name or post office box number of the EEM Contact's mailing address. | |
| MiddleName | A secondary name given to an individual at birth, baptism, or during another naming ceremony. | |
| PersonalTitlePrefix | A prefix used to denote the title, degree, position, or seniority of the person. | |
| EEM\Contact\StaffClassification | N/A | Represents the EEM Contact Type. |
| CodeValue | A code or abbreviation for an element. | |
| EEM\Contact\StaffReference <REQUIRED> | N/A | Reference to the staff record of the EEM Contact. |
| EEM\Contact\StaffReference\StaffIdentity | N/A | Encapsulates primary attributes that can be used to lookup the identity of staff members. |
| StaffUniqueId | A unique alphanumeric code assigned to a staff. | |
| EEM\Contact\TelephoneNumber | N/A | The EEM Contact's telephone number. |
| TelephoneNumber | The EEM Contact's telephone number. | |
| TelephoneNumberExt | Extension of the EEM Contact's telephone number. |
CEDS v 6.0
CEDS has been capturing contact info for k12 organizations since v 5.0.
CEDS v 6.0 added a few additional elements including address type, lat, long, and ansi county code.
CEDS Domain: K12 Entity: Organization Category: Contact
| Category | Element Name | Definition |
|---|---|---|
| Contact | Position Title | The descriptive name of a person's position. |
| Contact | Primary Contact Indicator | Indicates that a person is a primary contact within the specified context, such as a primary parental contact specified in Person Relationship to Learner or a primary administrative contact for an organization. |
| Contact | Web Site Address | The Uniform Resource Locator (URL) for the unique address of a Web page. |
| Contact->Name | First Name | The full legal first name given to a person at birth, baptism, or through legal change. |
| Contact->Name | Middle Name | A full legal middle name given to a person at birth, baptism, or through legal change. |
| Contact->Name | Last or Surname | The full legal last name borne in common by members of a family. |
| Contact->Name | Generation Code or Suffix | An appendage, if any, used to denote a person's generation in his family (e.g., Jr., Sr., III). |
| Contact->Name | Personal Title or Prefix | An appellation, if any, used to denote rank, placement, or status (e.g., Mr., Ms., Reverend, Sister, Dr., Colonel). |
| Contact->Address | Address Type for Organization | The type of address listed for an organization. |
| Contact->Address | Address Street Number and Name | The street number and street name or post office box number of an address. |
| Contact->Address | Address Apartment Room or Suite Number | The apartment, room, or suite number of an address. |
| Contact->Address | Address City | The name of the city in which an address is located. |
| Contact->Address | State Abbreviation | The abbreviation for the state (within the United States) or outlying area in which an address is located. |
| Contact->Address | Address Postal Code | A number that identifies each postal delivery area in the United States used as a portion of an address. |
| Contact->Address | Address County Name | The name of the county, parish, borough, or comparable unit (within a state) in which an address is located. |
| Contact->Address | Country Code | The unique two character International Organization for Standardization (ISO) code for the country in which an address is located. |
| Contact->Address | County ANSI Code | County code as defined for the identification of counties and equivalent areas of the United States, Puerto Rico, and the insular areas as established by the American National Standards Institute (ANSI) Inter-National Committee for Information Technology Standards (INCITS) in specification BSR INCITS 31-200x or more current updates. See http://www.census.gov/geo/reference/codes/cou.html . |
| Contact->Address | Latitude | The north or south angular distance from the equator that, when combined with longitude, reflects an estimation of where the address is physically situated. |
| Contact->Address | Longitude | The east or west angular distance from the prime meridian that, when combined with latitude, reflects an estimation of where the address is physically situated. |
| Contact->Email | Electronic Mail Address | The numbers, letters, and symbols used to identify an electronic mail (e-mail) user within the network to which the person or organization belongs. |
| Contact->Email | Electronic Mail Address Type | The type of electronic mail (e-mail) address listed for a person or organization. |
| Contact->Telephone | Telephone Number | The telephone number including the area code, and extension, if applicable. |
| Contact->Telephone | Telephone Number Type | The type of communication number listed for a person. |
| Contact->Telephone | Primary Telephone Number Indicator | An indication that the telephone number should be used as the principal number for a person or organization. |
| Contact->Other Name | Other First Name | A first name given to a person. |
| Contact->Other Name | Other Last Name | A last name given to a person. |
| Contact->Other Name | Other Middle Name | A middle name given to a person. |
| Contact->Other Name | Other Name | Previous, alternate or other names or aliases associated with the person. |
| Contact->Other Name | Other Name Type | The types of previous, alternate or other names for a person. |
Nevada has also added Contact Info - Some details:
1. NV captured a contact’s title as something other than what’s on the assignment record
2. There was a significant lag between when contact details are known and staff employment records are loaded – so they add contact details to the ed org’s so those details can be loaded without waiting on employment records - (no staff record/employment record needed)
CRDC LEA Civil Rights Coordinators Contact Information (elements provided below are from the CRDC LEA Form)
Disability (Section 504 and/or Title II) - Email
Disability (Section 504 and/or Title II) - First Name
Disability (Section 504 and/or Title II) - Last Name
Disability (Section 504 and/or Title II)- Phone
Race, color, or national origin (Title VI) - Email
Race, color, or national origin (Title VI) - First Name
Race, color, or national origin (Title VI) - Last Name
Race, color, or national origin (Title VI) - Phone
Sex (Title IX) - Email
Sex (Title IX) - First Name
Sex (Title IX) - Last Name
Sex (Title IX) - Phone
Attachments
Issue Links
- relates to
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DATASTD-946 Add the ability to store a Staff email address for each associated Education Organization
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- Closed
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