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  1. Ed-Fi Data Standard
  2. DATASTD-1390

To capture credits towards transcript that are not tightly couple with a course a new resource is requested




      Summary of outcomes for Data Standard 3.2

      • Problem Addressed: Implementations need a way to group credits awarded on a CourseTranscript record by locally or state defined categories.
      • High-level Reasoning: A descriptor list was seen as a good compromise between referentiality and flexibility, and the developing concept of operational context could also permit mapping between contexts, allowing there to be state lists of codes and local lists of codes. Given the high level of variability for these categories by implementation, the descriptor will not have a standardized set of values defined by Ed-Fi. These will instead always be customized by implementation.
      • Changes Made: Added optional array CreditCategory descriptor to CourseTranscript. Added AcademicSubject descriptor to CourseTranscript as an optional array. Added CreditsByCreditCategory common to GraduationPlan.

      Original ticket description follows:

      Additional Information

      What is the expectation of when the student should get a Student Acadmic Record?
      Should every student have a SAR regardless if the have a transcript or graduation record?
      When do we trigger the Post/Deletes of a SAR?

      How to Determine What School and Disrict Number to send for the SAR Ed Org Reference and the Course Transcript Course/School Numbers
      School Number not in District
      Transcript School Number is in District and where the student is enrolled
      Transcript School Number is in District but not where student is enrolled
      Transcript School Number is in District but not where student is enrolled

      Transcript School Number not in District

      Transcript School Number not in District
      Transcript School Number not in District

      Previous Year Transcript Records Issues
      Courses from previous year is not offered in the current year so Course does not exist in current year ODS
      School switched from Trimesters to Semesters and changed their Term Descriptors in the ODS so the old Term Descriptor does not exist in the current year ODS

      Determining Term Descriptor on transcript records for courses not taken at student's school of enrollment
      Users are stuck defining the Term Descriptor for manually posted transcript records
      When a school posts more than 1 transcript record for the same course in the same year the user has to understand how to define term descriptors manually

      Courses not in the District/School where the student is enrolled
      Courses may not be offered by the reporting School/District so we use difficult workarounds for reporting the course reference
      The Term the student took the course in may not align to the reporting districts terms and term descriptors are difficult to define


        1. Course Transcript Logic.docx
          12 kB
        2. CourseTranscriptScenarios.xlsx
          10 kB
        3. Graduation Progress.jpg
          Graduation Progress.jpg
          134 kB
        4. screenshot-1.png
          412 kB
        5. Transcirpt Summary.jpg
          Transcirpt Summary.jpg
          75 kB
        6. Transcirpt Summary.jpg
          Transcirpt Summary.jpg
          75 kB
        7. Transcript Model Update.pdf
          72 kB
        8. Transcript Model Update V2.pdf
          73 kB

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              sbrunetjones Silvia Jones
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